Reduce costs by optimising your meeting room efficiency

In times when efficiency and cost-effectiveness are more critical than ever, your organisation will increasingly be looking for ways to improve productivity and reduce costs. One key way of doing this is to transform your meeting spaces and methods of digital collaboration by optimising your technology.  

Many businesses fail to take a holistic approach to their workplace technology and instead implement piecemeal solutions and tools that fail to deliver to their full potential. Not only wasting cost and resources but also causing delays and frustration and reducing productivity.

Optimised technology can results in…

  • Reduced AV spending thanks to physical changes, intelligent configuration and management and the advantage of independent non-vendor-specified designs.
  • Fewer demands on your office meeting rooms thanks to enhanced booking management and data insights that create options by reducing your real estate needs.
  • Reduced travel costs for your teams thanks to reliable, quality online meeting options.
  • Increased productivity thanks to your team being able to connect and collaborate whenever and wherever they need.

Transform your thinking of workplace technology

To achieve seamless hybrid and digital collaborations that rival face-to-face meetings, consider adopting a big-picture perspective.

You can’t beat physics! No amount of technology can compensate for poor layout, acoustics or lighting

Do it well or it won’t be used! The solution needs to be user-friendly, reliable and function well or you won’t use them

Cost-effectiveness is key! Optimisation doesn’t cost more. We have a proven track record of saving organisations money, time and frustration

Matthew Peko-Fox
Principal | Practice Lead: Technology22

Optimising meeting room technology to provide high-quality virtual meetings involves much more than just selecting the right collaboration tools. It’s essential to understand the nuances of meeting room behavior and the subtleties of non-verbal communication. Look beyond the basics and consider the following aspects:

  • The physical environment, such as acoustics and lighting, can greatly impact the quality of your meetings.
  • The IT infrastructure, including licenses, calendars, and networks, must be well-integrated and efficient.
  • The AV hardware should be reliable and tailored to your specific needs.

Additionally, training for your support staff is crucial. By equipping them with the knowledge to maintain the technology with minimal input and support costs, you can ensure a sustainable and effective solution.

By adopting this holistic approach, you can create a seamless, efficient, and cost-effective digital collaboration environment that enhances productivity and reduces frustration.


Matthew Peko-Fox

Practice Lead: Technology22

Technology strategist and troubleshooter. Matthew provides strategic technology advice across all practice areas, as we…
01 April 2024

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